VAT Registration

VAT in EU for non-EU Companies

If your company is based outside the EU, e.g. in the USA, China, and you wish to sell goods or services within the EU, you must register within the European Union to obtain EU VAT and EORI numbers.

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Open a company in the EU with a registered vat number

If you do not have fiscal representation but need to register for VAT in the EU, we suggest the solution of establishing a company in Poland. From a legal point of view, a company registered in Poland meets the legal requirements and makes it easier to perform many legal and tax activities in the future.

We are able to carry out a comprehensive company registration procedure in Poland and then take over the processes related to management, accounting, VAT and other formalities. Our office will report the company's activities to the parent company on an ongoing basis. The length of the registration time depends largely on external conditions, but we make every effort to close the process in the shortest possible time

For more details on how the above solution is implemented, please contact our advisor.

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VAT Settlement for non-EU e-commerce in 3 easy steps

You sell in different countries. Tell us which countries you want to account for VAT in, and you will receive an offer tailored for you.
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Sign the agreement

Sign the contract received from us and pay your VAT registration service.

SEND US TRANSACTION DATA

Send us the documents and information necessary to register your company for VAT and wait for confirmation of your tax registration in the selected countries.

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As part of our VAT registration service for non-EU sellers who decide to set up a subsidiary company in the EU/Poland, we provide:

The assistance of a personal advisor who will be at your disposal and will clarify any doubts during the registration process of the daughter company and throughout its operation.
Registered office and bookkeeping of the established daughter company.
Assistance at every stage of the creation of the daughter company in Poland - clarification of matters in offices and banks, translation of documents.
Transparent VAT registration and settlement process in all EU countries (support of a personal advisor).
Obtaining an EORI number.
Preparation and submission of VAT registration documents in the required countries, in accordance with local procedures.
Tax and legal advice during the entire period of cooperation.
Assistance in obtaining VAT refunds following the conclusion of a VAT Compliance agreement.
If it is needed, we can provide HR and payroll assistance in the future.

Our EU VAT registration service for non-EU e-commerce sellers starts with the completion of forms related to AML procedures. We operate legally. We care about the safety of our clients and fulfill our duties with due diligence.

Please note that throughout the whole process, our personal advisors will be with you providing assistance and explanation at every step.

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Legal regulations

Process of registering for vat with the establishment of a subsidiary in Poland:

Meeting with personal advisor, establishing business model and legal considerations (AML).
Preliminary estimate of investment costs and signing of contract:
- Establishing of a time plan for the implementation of the investment
- Preparation of collection and translation of documents
- Meeting with notary
- Registration for KRS, REGON, PESEL (if required), Registration for VAT PL and VAT EU, application for NIP number
Handover of complete registration documentation to the Mother Company.
Commencement of reporting and operational activities according to the agreements with the client.

FAQ

What are the benefits of registering a Sp. z o.o. company in Poland for a non-EU company that wants to import products to the European market, compared to registering for VAT OSS?

Registering a Sp. z o.o. company in Poland can have many advantages compared to registering for VAT OSS, especially for non-EU companies that want to import products to the European market. Here are a few potential benefits:

Possibility of conducting business in Poland and other EU countries - Registering a Sp. z o.o. company in Poland allows you to conduct business not only in Poland but also in other EU countries.
Avoiding the requirement to appoint a fiscal representative - Non-EU companies registered as a Sp. z o.o. company in Poland do not need to appoint a fiscal representative, who would be responsible for VAT settlement in Poland.
Ability to use the reverse charge mechanism - A Sp. z o.o. company in Poland can use the reverse charge mechanism, which means that it does not have to pay VAT on imported goods from non-EU countries.
Ability to use preferential VAT rates - In some cases, Sp. z o.o. companies can use preferential VAT rates, e.g. for the sale of goods subject to lower VAT rates, such as medicines or books.
Ability to hire employees - A Sp. z o.o. company in Poland can hire employees and operate as an employer, which can be beneficial for companies that want to invest in the development of their business in Poland and other EU countries.

However, it's worth noting that every company is different, and the benefits of registering as a Sp. z o.o. company in Poland depend on individual company needs and goals. It's always important to carefully review the requirements and procedures for each registration form before making a decision.

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FAQ

When is it more beneficial to register a company in the EU rather than using a fiscal representative option in the EU for non-EU companies wanting to sell products in the EU?

Establishing a limited liability company (Sp. z o.o.) in Poland may be beneficial for non-EU companies in situations where they intend to conduct long-term and intensive business activity in Poland or the European Union. Here are a few situations where registering a Sp. z o.o. may be more advantageous than creating a fiscal representation:

Conducting business on a larger scale - if the company plans on intensive business activity in Poland or the EU, it may be more profitable to establish a Sp. z o.o. A company registered as a limited liability entity has legal personality and operates as a separate unit from its owners, which means it has the ability to sign contracts, acquire real estate and other assets, and conclude employment contracts.
Strengthening credibility and trust - registering a Sp. z o.o. in Poland can increase the credibility and trust of customers and business partners, which is important for companies that want to conduct intensive business activity in Poland or the EU.
Tax benefits - registering a Sp. z o.o. in Poland may allow for various tax benefits, such as VAT deduction, depreciation of investment costs, preferential tax rates, etc.
Employment of workers - a Sp. z o.o. can employ workers and pay them salaries, which may be advantageous for companies that want to conduct business on a larger scale and employ workers permanently.
Greater control over the business conducted - establishing a Sp. z o.o. allows for greater control over the business conducted, including making decisions related to business development and expansion.

In summary, registering a limited liability company (Sp. z o.o.) in Poland may be more advantageous for non-EU companies that plan to conduct long-term and intensive business activity in Poland or the European Union. However, the decision on the form of conducting business should be carefully considered and dependent on the individual needs and circumstances of the company.