VAT OSS registration and compliance for e-commerce
VAT-OSS
Do you sell to the EU? VAT-OSS means simpler, borderless tax reporting.
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What is VAT-OSS and why is it worth registering?
VAT-OSS (One Stop Shop) is a simplified VAT settlement system in the European Union, created for businesses that sell goods and services to consumers in other EU countries. Thanks to this system, an entrepreneur can account for foreign VAT in a single member state—without the need to register for VAT in every country where customers are located.
The VAT-OSS system covers, among others, B2C distance sales, electronic services, telecommunications services, and broadcasting services. Registering for VAT-OSS helps simplify administration, minimize the risk of errors, and avoid multiple tax registrations across the EU.
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FAQ
Frequently Asked Questions – VAT OSS Registration
1. What is VAT OSS registration?
VAT OSS (One Stop Shop) registration allows businesses to report VAT on sales to consumers in other EU countries through a single quarterly return, without needing to register separately in each country.
2. When do I need to register for VAT OSS?
You are required to register for VAT OSS if your total distance sales to consumers in EU countries exceed €10,000 (approx. PLN 42,000) in a given calendar year.
3. How do I register for VAT OSS in Poland?
You must complete the VIU-R form and submit it electronically via the e-Deklaracje system to the Second Tax Office Warsaw-Śródmieście. A qualified electronic signature is required.
4. Is a trusted profile sufficient to sign the VIU-R form?
No. The VIU-R form must be signed with a qualified electronic signature. A trusted profile is not accepted.
5. When does VAT OSS reporting begin after registration?
OSS reporting begins from the first day of the quarter following the quarter in which the registration form was submitted.
6. Is VAT OSS registration mandatory?
It is not mandatory, but it is necessary for companies exceeding the €10,000 sales threshold to other EU countries. It helps avoid having to register for VAT in each individual member state.
7. Where should I send the VIU-R form?
The form must be submitted electronically via the e-Deklaracje system to the Head of the Second Tax Office Warsaw-Śródmieście.
8. What happens after submitting the VIU-R form?
The tax office verifies the application and sends a decision confirming acceptance or rejection of the VAT OSS registration.
9. Can I register for VAT OSS through a representative?
Yes. In that case, a paper PPS-1 power of attorney form must be submitted to the tax office.
10. What are the benefits of VAT OSS registration?
It allows for unified VAT reporting on B2C sales throughout the EU, eliminates the need for multiple VAT registrations, and simplifies tax administration.